Safe Reporting Policy for Fraud, Embezzlement, or Corruption Cases
What is Safe Reporting Policy?
The Safe Reporting Policy for fraud, embezzlement, or corruption cases is a framework established by the Board of Directors to encourage stakeholders to report any illegal, unethical, or harmful behavior without fear of punishment or retaliation. This policy aims to promote transparency and integrity within the company by providing secure and reliable channels for reporting violations.
The policy includes a general framework for investigating and following up on reporting complaints to ensure conditions are corrected quickly and effectively, in addition to motivating all stakeholders to disclose violations.
Who can report?
All stakeholders: employees, trainees, contractors, suppliers, customers, investors, government agencies, and others.
What can be reported?
Examples of violations include:
- •Financial and administrative corruption
- •Bribery, fraud and forgery
- •Harassment and bullying
- •Privacy violations or abuse of authority
- •Gross negligence, conflict of interest, or extortion
What is the reporting mechanism?
Reporting Process:
1. Submit the report through official channels.
2. Record and document the report.
3. Initial assessment of the report.
4. Classify and investigate it with complete confidentiality.
5. Take necessary actions.
What is prohibited?
- •Filing malicious reports or reports not based on evidence.
- •Sharing report details with unauthorized parties.
- •Harming others' reputation without justification.
Privacy Policy
- The company maintains the confidentiality of whistleblowers' identities and allows anonymous reporting.
- Users are not required to enter their personal information unless they wish to do so.
- Reports are handled within a secure electronic system, accessible only to the audit committee or its designee.
- Records are kept for at least 10 years according to instructions from competent authorities.
- In case of information leakage, immediate internal investigations are conducted, and legal measures are taken against those responsible.